Every feature, explained
AI-powered interview scheduling
InterviewSync transforms the most time-consuming part of recruiting into a fully automated workflow. Instead of manually cross-referencing calendars and chasing replies, Zara AI reads availability in real time and proposes interview slots that work for everyone — candidates, interviewers, and hiring managers — simultaneously. What used to take hours of back-and-forth emails is reduced to seconds.
- Real-time availability detection across all interview panel members
- Automatic slot proposal and booking confirmation — no human touch required
- Handles rescheduling, cancellations, and no-shows without recruiter involvement
- Respects working hours, buffer times, and interviewer preferences automatically
- Supports panel interviews, sequential rounds, and group assessment scheduling
ADI Meetbot — automated meeting coordination
ADI (Augmented Decision Intelligence) Meetbot is TEAMCAL AI's intelligent meeting coordination engine. It operates in the background of your workflow, automatically handling the logistics of interview scheduling so your coordinators don't have to manually track every moving part. Think of it as a dedicated scheduling coordinator that never sleeps, never misses a booking, and scales with your hiring volume.
- Monitors calendar changes and auto-updates affected meetings in real time
- Integrates natively with Microsoft Teams and Slack for in-context scheduling
- Generates Zoom, Webex, and Teams meeting links automatically on booking
- Sends reminder sequences to candidates and interviewers before meetings
- Tracks interview status across your pipeline — confirmed, pending, rescheduled
Unlimited interview bookings
InterviewSync places no limits on the number of interviews your team can schedule. Whether you're running 10 interviews a week or 500 during a peak hiring sprint, the platform scales without changing your plan or incurring additional per-booking fees. This makes InterviewSync ideal for agencies, fast-growing startups, and enterprise recruiting teams with seasonal volume spikes.
- No per-booking fees or monthly booking caps — truly unlimited
- Handles bulk scheduling for assessment centres and hiring days
- Supports concurrent interviews across multiple roles and departments
- Automated waitlists if preferred slots are taken — candidates self-select alternatives
- Full booking history and audit trail for compliance and reporting
Up to 100 team members
InterviewSync supports up to 100 internal users on a single plan. This covers your full recruiting team — talent acquisition specialists, HR business partners, hiring managers, department heads, and scheduling coordinators — all with real-time calendar visibility and scheduling permissions configured to their role. Every team member gets their own scheduling profile, meeting preferences, and availability settings.
- Role-based access: recruiters, coordinators, and hiring managers each see what's relevant
- Individual scheduling pages for each team member or pooled team scheduling links
- Calendar sync for Google, Outlook, and Office 365 per user
- Centralised admin dashboard to manage all users, permissions, and calendars
- Scales from a 3-person TA team to a 100-person recruiting organisation
Up to 100 free partner accounts
InterviewSync includes up to 100 free partner accounts for external participants — candidates, freelance technical interviewers, agency recruiters, and assessment providers. Partner accounts are included within your 100-member plan. They can share availability, receive interview bookings, and access scheduling links — all without needing a paid TEAMCAL AI subscription. Partners only see what you explicitly share with them.
- Invite candidates to self-select interview slots from your team's available windows
- Add external interviewers (contract, freelance, or panel members) as partners
- Partners access a clean, branded scheduling page — no account creation required
- Granular permissions: partners can view availability but not internal calendar data
- Automated expiry of partner access after role closes or assessment completes
Google, Outlook & Office 365 calendar integrations
InterviewSync connects directly to the calendaring systems your team already uses. There's no migration, no new calendar to maintain — ADI reads live availability from your existing Google Calendar, Outlook, or Office 365 accounts and writes confirmed bookings back to those same calendars. Every interviewer sees the interview appear in their primary calendar the moment it's booked.
- Native OAuth integration with Google Calendar — no third-party connectors
- Full Microsoft 365 and Outlook.com support including shared mailbox calendars
- Multiple calendar support per user — personal, work, and team calendars merged
- Real-time availability refresh — no stale slots or double-bookings
- Automatically creates calendar events with interview details, candidate name, and meeting link
Zoom, Webex & Microsoft Teams meeting integrations
Every interview booked through InterviewSync automatically generates a meeting link for your preferred video conferencing platform. There's no manual copy-pasting of links, no forgotten Zoom IDs, and no last-minute scramble to find the join URL. The link is embedded directly in the calendar event, the candidate confirmation email, and the recruiter notification — everywhere it needs to be.
- Zoom: automatic unique meeting link generated for each interview — no recurring room conflicts
- Microsoft Teams: native Teams meeting creation via Graph API — no add-in required
- Cisco Webex: personalised Webex room links per interviewer
- Platform selection per interviewer — different team members can prefer different tools
- Dial-in phone numbers included for candidates who prefer not to use video
Branded scheduling pages & meeting invites
Every candidate-facing scheduling page carries your company's logo, brand colours, and custom messaging. This matters: a well-branded scheduling experience signals professionalism and care from the very first interaction. Candidates and external interviewers see a polished, on-brand experience — not a generic scheduling tool. Meeting invitations sent by the platform also use your brand identity throughout.
- Upload your company logo — displayed prominently on all scheduling pages
- Custom brand colours applied to scheduling links, buttons, and headers
- Custom subdomain for your scheduling site (e.g., interviews.yourcompany.com)
- Personalised confirmation emails and reminders sent under your brand
- Custom scheduling page description and instructions for each role or team
Essential analytics, priority support & onboarding
InterviewSync comes with an analytics dashboard that surfaces the metrics your recruiting team cares about — interview volume by role, interviewer utilisation, time-to-schedule, and candidate drop-off points. Beyond analytics, every InterviewSync customer gets dedicated onboarding with a TEAMCAL AI specialist and priority support access via email and chat throughout their subscription.
- Interview volume tracking by department, role, and time period
- Time-to-schedule metrics — see exactly where scheduling friction exists
- Interviewer calendar utilisation and availability patterns
- Dedicated onboarding session to configure ADI Meetbot for your workflows
- Priority email and chat support with a guaranteed response time
Everything in InterviewSync
Ready to automate your interview scheduling?
Start your 14-day free trial today — full setup, onboarding, and priority support included. No credit card required.
InterviewSync — $20 per user per month. Billed monthly or annually (save 20% on annual). 14-day free trial, no credit card required.
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